Administrative Assistant to the Assistant Vice President Alumni, Annual Giving and Marketing & Communications
About the University
Western Washington University, with over 16,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 83,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western is the highest-ranking public, master's-granting university in the Pacific Northwest, according to the 2019 U.S. News & World Report rankings.
About the Department
University Advancement supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
As our Administrative Assistant to the Assistant Vice President Alumni, Annual Giving and Marketing & Communications (AVP) you will provide administrative support to the AVP and the Western Alumni Association. You will perform a wide variety of administrative functions including assisting the AVP with sensitive and confidential records pertaining to donors and donor prospects; staff the WWU Alumni Association Board including preparation of confidential reports, board and executive minutes, manage all logistical requirements and correspondence; and support Alumni programming efforts.
The StateHR classification for this position is Administrative Assistant 4.
Bachelor of Arts degree
Two or more years of experience serving as administrative staff and/or assistant
Proficiency with MS Office Suite including MS Outlook, Word, Excel, Publisher, and Access
Demonstrated work history as efficient, motivated, and reliable with excellent attendance record
Demonstrated ability to:
Communicate professionally and effectively at all levels of the organization, with the general public, and with culturally diverse populations with the use of tact, discretion and courtesy
Understand basic financial concepts including budgeting and operating statements
Manage time well and to work effectively under multiple deadlines and pressure situations in a flexible manner
Generate high quality work with careful attention to detail
Excellent written and speaking skills
Demonstrated ability to be a forward thinker who anticipates the needs of the Executive they support
Experience with online presentation software platforms
Experience with SmartSheets, Trello and other project management software platforms
Experience with Board management software platforms
Experience with Banner data base
Experience supporting a non-profit board of directors
New hires typically start at 3,664/month including an excellent benefits package
This position is part of bargaining unit BUD and is covered by the collective bargaining agreement with Public School Employees of WWU bargaining union.
A cover letter and resume are required and should address your experience related to the position responsibilities and the required and preferred qualifications.
Please include the names and contact information of three professional references.
Closing Date Notes
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Vice Provost for Equal Opportunity and Employment Diversity, Title IX and ADA Coordinator, Equal Opportunity Office, Western Washington University, Old Main 345 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); firstname.lastname@example.org
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3774 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the office of the Vice President for enrollment and Student Services. The report can be found at http://www.wwu.edu/vpess/annualsafetyreport.shtml.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires.
With 15,000 students, 160 academic programs, and an energized campus community, Western offers the focus on students and the faculty access of a smaller college and the academic choice, resources, multicultural diversity, and room to grow of a large university. Western is located in beautiful Bellingham, a scenic coastal city of approximately 80,000 situated between Seattle, Washington and Vancouver, British Columbia. With easy access to both the Cascade mountain range and the Pacific coast, the region is rich in cultural events and attractions as well as many recreational activities. Western is known nationally for its successes, including being named the top public master’s granting university in the Pacific Northwest by U. S. News and World Report and one of the best colleges in the nation to work for by the Chronicle of Higher Education.